What is GSTR-1? | How to file GSTR 1

6 min read

What is GSTR-1? | How to file GSTR 1

What is GSTR-1?

Goods and Services Tax (GST) has revolutionized the taxation system in India by replacing multiple indirect taxes with a unified tax structure. Under the GST regime, businesses are required to file various returns to comply with tax regulations. One such crucial return is GSTR-1, which is pivotal in the GST compliance framework.

GSTR-1 is a monthly that needs to be filed by every registered taxpayer. Comprising an intricate tapestry of commercial transactions, this document intricately weaves together a comprehensive account of every product or service flowing outward from the taxpayer's realm during a designated tax period. Outward supplies refer to the sales or transactions where goods or services are provided to other businesses or consumers. The GSTR-1 return includes comprehensive information about these transactions, facilitating transparency and smooth tax administration.

Factors of GSTR-1

Basic Details:

The GSTIN (Goods and Services Tax Identification Number) serves as the distinct identifier for the taxpayer within the taxation system.

The legal name of the business refers to the official and registered name under which the entity operates. In contrast, the trade name represents the name by which the business is commonly known to the public.

The period for which the return is being filed signifies the specific timeframe covered by the return submission. This temporal information is crucial for accurate record-keeping and compliance with tax regulations.

Invoice-wise Details of Outward Supplies:

Invoices issued to registered taxpayers, including details such as invoice number, date, and value.

Debit and credit notes issued during the tax period.

Details of export and interstate supplies.

B2B (Business to Business) Transactions:

Comprehensive information about supplies made to registered businesses.

Invoice-level details, including taxable value, tax rate, and tax amount.

B2C (Business to Consumer) Transactions:

Summary of supplies made to unregistered consumers or businesses.

Consolidated details of supplies based on different tax rates.

HSN (Harmonized System of Nomenclature) Summary:

Classification of goods based on HSN codes.

Applicable for businesses with a turnover exceeding a specified limit.

How to File GSTR-1

Filing GSTR-1 involves a systematic process to ensure accurate reporting and compliance with GST regulations. Here is a step-by-step guide:

1. Gather Information:

Collect all invoices, debit/credit notes, and other relevant documents for the specified tax period.

Ensure accurate details of outward supplies, including invoice numbers, dates, and values.

2. Access the GST Portal:

Log in to the GST portal with your qualifications.

3. Navigate to GSTR-1 Section:

Once logged in, navigate to the 'Services' tab and select 'Returns.'

Click on 'Returns Dashboard' and choose the relevant tax period for GSTR-1.

4. Fill in the Details:

Begin filling in the details in a systematic manner, starting with basic information and moving on to invoice-wise details.

5. Validate Data:

Before submitting the return, validate the entered data to ensure accuracy and correctness.

6. Preview and Save:

Preview the GSTR-1 form to review all entered details.

Save the form once you are satisfied with the accuracy of the information.

7. Generate Summary:

Generate a summary of the return, which will provide an overview of the submitted information.

8. Submit the Return:

After validating and saving, proceed to submit the GSTR-1 return.

Confirm the submission by entering the required authentication details.

9. File with DSC (Digital Signature Certificate):

Sign the return using a Digital Signature Certificate for added security if applicable.

10. Acknowledgment and Verification:

Once submitted, an acknowledgment with a unique reference number is generated.

Verify the acknowledgment to complete the filing process.

Tips for Smooth GSTR-1 Filing

Maintain Accurate Records:

Keep detailed records of all outward supplies to facilitate seamless GSTR-1 filing.

Regularly Update HSN Codes:

Ensure that HSN codes are updated regularly, especially if there are changes in the nature of your business.

Timely Filing:

Adhere to the prescribed due dates to avoid penalties and late fees.

Reconciliation with GSTR-3B:

Reconcile the data in GSTR-1 with GSTR-3B to identify and rectify any discrepancies.

Seek Professional Assistance:

For complex transactions or in case of doubts, seek the assistance of tax professionals to ensure accurate filing.


AIAT Institute

Address: AIAT Institute, 15 Bhande Plot Umred Road Nagpur.

Phone: 9604121000

Website: www.aiatindia.com


1. What is GSTR-1?

a. Goods and Services Tax Identification Number

b. General Sales Tax Return

c. Goods and Services Tax Return-1

d. General Sales Transaction Report

2. What does GSTR-1 primarily include?

a. Inward supplies

b. Outward supplies

c. Business expenses

d. Employee salaries

3. What is the GSTIN used for in GSTR-1?

a. Identifying registered taxpayers

b. Calculating tax rates

c. Documenting import transactions

d. None of the above

4. What information is NOT included in the basic details of GSTR-1?

a. Legal name of the business

b. Trade name of the business

c. Invoice numbers

d. Period for which the return is filed

5.What does B2B in GSTR-1 refer to?

a. Business to Bank transactions

b. Business to Business transactions

c. Business to Buyer transactions

d. Business to Broker transactions

6. What is the purpose of the HSN Summary in GSTR-1?

a. Identifying business partners

b. Classifying goods based on codes

c. Summarizing credit notes

d. Calculating export taxes

7. At what frequency is GSTR-1 required to be filed?

a. Quarterly

b. Annually

c. Monthly

d. Bi-weekly

8. What is the last step in the GSTR-1 filing process?

a. Generate Summary

b. Validate Data

c. File with DSC

d. Submit the Return

9. What is the purpose of reconciling GSTR-1 with GSTR-3B?

a. Identifying discrepancies

b. Calculating tax credits

c. Verifying HSN codes

d. Generating summaries

10.Why is maintaining accurate records crucial for GSTR-1 filing?

a. To impress tax authorities

b. To facilitate seamless filing

c. To calculate employee salaries

d. To fulfill legal requirements

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